Junior Legal Secretary (Disputes Practice)

Mayer Brown is a leading global law firm with offices in 22 key business centres across the Americas, Asia, Europe and the Middle East. We are uniquely positioned to advise leading companies and financial institutions on their most complex legal needs. We have deep experience in high-stakes litigation and complex transactions across industry sectors, including our signature strength, the global financial services industry.

Operating as Mayer Brown PK Wong & Nair in Singapore we have been working in a Joint Legal Venture since 1 January 2023. Singapore is one of our fastest growing offices in the region and it is an exciting time to join the firm as we transform.

We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realise their greatest potential. We also encourage all our people to use their skills to support the wider community through our pro bono and community volunteering programmes. At Mayer Brown the principles of mutual respect, dignity and understanding are central to the way we work and help to provide an environment where diversity and inclusion are embraced.

The Legal Secretary provides dedicated support with all administrative tasks including but not limited to: Billing, Diary and Travel Management, Business Development Coordination, Client Relationship Coordination and Management of Files.

• Provide full spectrum of secretarial support to the Fee Earners
• Arrange internal and external meetings, take care of room bookings and update meeting invites to Fee Earners’ diary promptly
• Organise and book travel in line with office policy, including research on the most cost-effective transport and accommodation options, book flights and hotels, managing visa applications and setting up business meetings on behalf of Fee Earners
• Manage and coordinate the billing process on behalf of Fee Earners, prepare billing guides and WIP reports; liaise with Fee Earners to discuss on billings; produce/review/amend narratives; liaise with the Finance Team; verify third party invoices; draft routine billing correspondence to be sent out to the clients; check and ensure billing rates are correct; ensure bills are sent out on time and monitor outstanding bills
• Input timesheets for Fee Earners into the Time Recording System
• Process expense claims on time into ChromeRiver System
• Undertake any printing, photocopying, scanning and binding as required, ensure documents are collated in correct order
• Communicate effectively with management, internal and external clients

• Minimum Diploma qualification
• Minimum 2 - 4 years’ legal secretarial experience from well-regarded legal firms with experience in project management on transactional matters
• Excellent communication skills in both written and spoken English
• Excellent PC skills in MS Word (with strong formatting skills), MS Excel and Powerpoint
• Strong initiative, organization and problem solving skills with a willingness to learn and adapt
• Strong interpersonal, communications and teamwork skills
• Ability to remain calm and retain a professional attitude under pressure
• Self-motivated, self-directed and proactive with excellent time management skills and a strong sense of responsibility
• Detail-oriented with the ability to multitask and work independently to produce high quality/accurate work
• Highly flexible to work beyond office hours