Mayer Brown

eBilling Administrator

Job Post Information* : Posted Date 3 weeks ago(1/18/2023 2:33 AM)
# of Positions
Pos. Category
Accounting and Analysis - Billing
Office Location
Pos. Type
Regular Full Time


Mayer Brown is a leading global law firm with offices in 27 key business centres across the Americas, Asia, Europe and the Middle East. With approximately 200 lawyers in each of the world’s three largest financial centres — New York, London and Hong Kong — we are uniquely positioned to advise leading companies and financial institutions on their most complex legal needs. We have deep experience in high-stakes litigation and complex transactions across industry sectors, including our signature strength, the global financial services industry.


We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realise their greatest potential. We also encourage all our people to use their skills to support the wider community through our pro bono and community volunteering programmes. At Mayer Brown the principles of mutual respect, dignity and understanding are central to the way we work and help to provide an environment where diversity and inclusion are embraced.


  • Responsible for timely submission of electronically billed invoices
  • Troubleshoot and resolve invoicing issues with all law firm and business partners
  • Ensures compliance with client eBilling guidelines and vendor requirements
  • Gathers client requirements, application set up, testing, invoice submissions and maintains logs of processed and/or rejected invoices
  • Manages the submission of rates to clients, and ensures the accurate synchronization of rates between Aderant and client Billing Systems
  • Resolves short pays, rejections, appeals, and resubmissions, as needed
  • Provides user support for Aderant, BillBlast, and client vendor site issues
  • Coordinates workflow to ensure all deadlines are met and resources are being utilized efficiently
  • Trains Billing Staff on eBilling system procedures and best practices
  • Works on eBilling set up in a variety of client vendor systems
  • Serves as liaison with Pricing Team regarding maintenance for non-standard fee and disbursement arrangements for electronic billed clients
  • Liaises with Billing Staff and ensures that Billing staff is up to date on all eBilling related information, assists with rejections and other eBilling issues, offers functional assistance to all billing staff
  • Coordinates accruals, reporting, budgets, and requests for diversity information
  • Performs other duties as assigned or required to meet Firm goals and objectives

Qualifications / Person Specification

  • Bachelor’s degree in a related field
  • Minimum of five years of billing experience, with knowledge of electronic billing sites
  • Prior experience working with Aderant, Elite, 3E, and/or DTE systems
  • Knowledge of legal billing process and Ledes and XML format
  • Familiarity with eBilling sites, i.e. Serengeti, CounselLink, Bridgeway, DataCert and T360
  • Ability to work under pressure, meet deadlines with shifting priorities
  • Must be a self-starter with a high level of initiative
  • Maintains confidentiality and exercises discretion


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