Mayer Brown

Administration and Facilities Manager

Job Post Information* : Posted Date 3 weeks ago(1/18/2023 3:03 AM)
# of Positions
Pos. Category
Administration - Other
Office Location
Hong Kong - Central
Pos. Type
Regular Full Time


Mayer Brown is a leading global law firm with offices in 26 key business centres across the Americas, Asia, Europe and the Middle East. With approximately 200 lawyers in each of the world’s three largest financial centres — New York, London and Hong Kong — we are uniquely positioned to advise leading companies and financial institutions on their most complex legal needs. We have deep experience in high-stakes litigation and complex transactions across industry sectors, including our signature strength, the global financial services industry.


We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realise their greatest potential. We also encourage all our people to use their skills to support the wider community through our pro bono and community volunteering programmes. At Mayer Brown the principles of mutual respect, dignity and understanding are central to the way we work and help to provide an environment where diversity and inclusion are embraced.


  • Lead and manage the office administrative and facilities management services teams to:-
    • Deliver office administration and in-mailing services
    • Perform facilities management and office renovation services, including contract management
  • Manage and liaise with internal and external parties to ensure smooth operations
  • Prepare annual budgets, monitor and control against actual expenditures
  • Ensure compliance of company policies/ procedures and guidelines
  • Develop and maintain departmental procedures
  • Drive and implement best market practices to enhance operational effectiveness and minimize relevant risks to the firm
  • Be fully responsible and proactive for all aspects of operations, including workplace health and safety, equipment maintenance, office seating plan and equipment inventory
  • Possess customer support mindset
  • Provision of leadership and guidance to ensure best services delivery
  • Motivate direct reports to deliver superior performance by supporting daily performance and providing ongoing mentoring and training.
  • Perform ad-hoc jobs as assigned by management

Qualifications / Person Specification

  • Degree holder in Business Administration/ Facilities Management/ Building Services/ Engineering or related disciplines
  • Minimum 18 years’ relevant experience with sizable company
  • Proven track records of administration and facilities management working experiences in senior position
  • Strong communication, interpersonal & presentation skills, good analytical and problem solving skills
  • Strong leadership skills and able to work under pressure
  • A good team player, self-motivated, pro-active and enthusiastic, proficiency in MS Office and Chinese Word Processing
  • Strong organizational skills and able to streamline processes for workflow efficiency
  • Good command of written and spoken English and Chinese (including Putonghua).


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