Mayer Brown

Conflicts Intake Analyst

Job Post Information* : Posted Date 8 months ago(3/31/2020 7:48 AM)
ID
2020-2915
# of Positions
1
Pos. Category
Business Intake and Conflicts
Office Location
Hong Kong - Wong Chuk Hang
Pos. Type
Regular Full Time

Overview

Mayer Brown is a leading global law firm with offices in 26 key business centres across the Americas, Asia, Europe and the Middle East. With approximately 200 lawyers in each of the world’s three largest financial centres — New York, London and Hong Kong — we are uniquely positioned to advise leading companies and financial institutions on their most complex legal needs. We have deep experience in high-stakes litigation and complex transactions across industry sectors, including our signature strength, the global financial services industry.

 

We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realise their greatest potential. We also encourage all our people to use their skills to support the wider community through our pro bono and community volunteering programmes. At Mayer Brown the principles of mutual respect, dignity and understanding are central to the way we work and help to provide an environment where diversity and inclusion are embraced.

Responsibilities

This role primarily involves the intake and processing of requests from lawyers/secretaries to open new matters and revise/reopen existing matters in the Firm's Client Clearance & Compliance (C3) System. The role is based in Hong Kong but it requires regular liaison with the US and UK office counterparts.

  • Understand and appropriately apply conflict search rules and business relationship protocols.
  • Analyse incoming new client/matter and conflict search requests to determine completeness and accuracy of supporting information, to verify proper identification of all parties involved, to confirm regions involved and to ensure requests are initiated in the proper workflow track.
  • If needed, communicate promptly and appropriately with the requesting lawyer/secretary, C3 Customer Services Team and Hong Kong Business Intake Team to obtain complete and accurate request information.
  • Determine if a conflict search is needed, and if so estimate the scope of the search. Search scope decisions for certain requests can be made by the Intake Analyst as approved by Conflicts Lawyers.  Work closely with Conflicts Lawyers on search scope questions and make recommendations for proper handling
  • Analyse party names to determine applicability of automated alerts in the C3 System.
  • Perform research in online search tools to find or verify corporate relationships.
  • For urgent requests, determine the business requirement, the appropriate priority level and a workable deadline to meet the needs of the requesting lawyer, communicate with Chicago Researchers for handling.
  • Review and process request revisions (user changes request before matter opening)
  • Appropriately handle highly sensitive and confidential search requests, including inside information
  • Conduct searches on ICM (iManage Conflicts Manager) for new matters (including urgent preliminary searches), and incoming lateral hires.
  • Perform Intaking Analyst on Batch Conveyancing matters.
  • Prepare and review the daily conveyancing report for new conveyancing matters opened and escalate any issues which cannot be resolved to Conflicts Lawyers and/or the Regional Manager of Risk Management Services.
  • Assist in overnight sanctions review in Accuity according to working protocol.
  • Assist with anti-money laundering procedures including CDD researches whenever possible.
  • Other related duties as assigned.

Qualifications / Person Specification

  • Degree qualified, preferably in Law
  • 3 years' post qualification experience as a conflict analyst or compliance professional
  • Basic knowledge of corporate structure, company formation required, doing online company research preferred.
  • Experience in a law firm an advantage
  • Extremely detail oriented with the ability to think creatively
  • Must possess exceptional analytical, communication and organizational skills
  • Must be a good team player
  • Maintain strict confidentiality and display discretion in communication with lawyers and staff
  • Good command of spoken English; Cantonese and Mandarin advantageous

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